Administrative Secretary – Rio de Janeiro

Noble Drilling Services Inc.

Descrição da vaga:

JOB SUMMARY

Assist the Division / Rio Office in daily activities. Assist with the administrative routine of the office.

QUALIFICATIONS
  • High school diploma or equivalent
  • Computer skills in Microsoft Office / TEAMS
  • Basic knowledge in English language – written and conversational
  • Communication skills
ESSENTIAL FUNCTIONS
  • Translate general / technical / legal documents Portuguese / English / Portuguese
  • Assist in general administrative matters
  • Assist the Departments in their general and daily routines
  • Other duties as assigned by management
  • Handle basic secretarial practices: word processing, typing, filing, photocopying, memos and correspondence, fax and telephone duties (messages, screening), organization of meetings, minutes, mailing (to/from clients), hotel, transportation and flight bookings
  • Provide reception relief and any other reception-related task as needed
  • Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget
  • Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings
  • Meet and greets clients and visitors
  • Perform clerical duties to include, but not limited to, photocopying, faxing, mailing and filing
  • Act as back-up (vacation relief) for the Secretary, the Receptionist, the Crew Change Coordinator and other office positions when needed
  • Analyze invoices for coding and proper approval
  • Interact with division personnel to resolve coding and approval issues
  • Compare invoices to outstanding purchase orders in SAP system, requesting assistance from Materials Management to resolve any differences
  • Enter invoices into SAP/IFS to ensure timely payment
  • Interact with vendors to resolve any issues regarding billing discrepancies, payment delays, and other items
  • Reconcile vendor accounts in accounts payable sub-ledger to vendor records
  • Perform other projects and tasks as needed in accordance with Company and each Department policies and procedures

Cidade: Rio de Janeiro

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