Administrative Assistant – Brasil

At Assistantly, we empower businesses with global talent, creating strong partnerships between clients and our talented Unicorns. Our values of transparency, kindness, and fostering a growth-oriented environment guide everything we do. Be part of a dynamic community where your contributions make a real impact, and enjoy some of the best benefits and perks in the industry.

Unicorn Role Overview:

Are you the organizational powerhouse companies dream of? As an Administrative Assistant at Assistantly, you’ll be the backbone of our clients’ operations, ensuring everything runs smoothly behind the scenes. We are looking for highly capable professionals skilled in:

• Calendar management
• Travel coordination
• Meeting preparation
• More

Key Responsibilities:

(Please note that responsibilities may vary from client to client)

• Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements
• Manage emails, phone calls, and other correspondence, responding on behalf of the executive as needed
• Assist with tracking deadlines, milestones, and deliverables, ensuring projects stay on course
• Liaise with other team members and departments to ensure smooth communication and workflow
• Anticipate the executive’s needs and proactively address them to enhance productivity
• Organize and maintain digital files and documents, ensuring they are easily accessible
• Handle expense tracking, invoice processing, and document formatting with precision
• Act as a point of contact between the executive and external stakeholders, including clients, partners, and vendors
• Manage and coordinate travel plans, including booking flights, accommodations, and transportation
• Prepare agendas, materials, and minutes for meetings, ensuring the executive is well-prepared
• Effectively prioritize tasks, manage the executive’s to-do list, and ensure deadlines are met
• Manage and execute special projects as assigned by the executive, delivering high-quality results
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times

Requirements

• 2+ years of proven experience as an Administrative Assistant
• Exceptional time management and organizational skills
• Ability to multitask and prioritize effectively
• Strong communication and interpersonal skills
• Customer-centric and proactive approach
• Proficiency in Microsoft Office/Google Suite and other relevant software tools
• Reliable internet connection and a home office setup conducive to remote work
• Ability to work independently with minimal supervision
• Initiative and self-direction
• Lifelong learner with a naturally curious personality, always eager to improve and adapt

Benefits

• Competitive pay
• Above market starting pay scale
• Permanent work-from-home opportunities
• Part-time and full-time positions available
• Health & Wellness Allowance
• Paid Time Off (PTO)